Master Tax Record Keeping: Meals, Travel & Vehicle Tips

Tax season is a crucial time for those who are self-employed or own a small business. Accurate record keeping throughout the year is not only essential for staying organized, but it can also lead to significant savings when filing your taxes. This article will delve into best practices for tracking your meals, travel, and vehicle expenses for tax purposes.

Your Expenses


Business-related meals, such as those during a meeting or when you take a client out to lunch, can be written off as a business expense. The IRS allows you to deduct 50% of the meal cost. However, it’s crucial to maintain a detailed record of the date, location, and purpose of the meal. If you’re claiming a meal expense, ensure you have a receipt that clearly shows the amount spent. It’s also beneficial to note the attendees and the business purpose discussed during the meal.


Travel expenses incurred for business purposes, such as flights, hotels, and rental cars, can be written off as business expenses. Maintain a record of your travel itinerary, as well as receipts for any costs incurred. If you’re traveling for a business conference or trade show, you can also write off related expenses such as registration fees or materials. Remember, the trip should primarily be for business, and any personal activities should be clearly separated from business ones.

Vehicle Expenses

If you use your personal vehicle for business purposes, you can write off a portion of your expenses. The IRS allows you to claim either the actual expenses incurred (such as gas, maintenance, and insurance) for the portion used in business or the standard mileage rate (which is currently 65.5 cents per mile). It’s important to keep a detailed log of your business miles driven, as well as any receipts for vehicle-related expenses. The log should include the date, purpose of the trip, and the start and end mileage.


Accurate record keeping is the cornerstone of claiming deductions on your taxes. By diligently tracking your meals, travel, and vehicle expenses throughout the year, you’ll be well-prepared come tax time and potentially save a significant amount on your return.

If you’re unsure about any aspect of record keeping or want to learn more about possible tax planning opportunities, don’t hesitate to schedule a call with us! We can provide guidance on what deductions you may be eligible for and help you create a tax strategy tailored to your business.

Don’t let the fear of tax season hold you back from maximizing your potential deductions and saving money on your return. Take control of your finances and set yourself up for success by staying on top of your record keeping and seeking guidance when needed. Remember, a penny saved is a penny earned!